American Association of Airport Executives San Jose State University Chapter


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American Association of Airport Executives, Inc.

San Jose State University Chapter


Bylaws & Constitution




Section 1.         The name of the organization shall be American Association of Airport Executives, Inc. – San Jose State University Chapter.


                        The official abbreviation of the American Association of Airport Executives, Inc. is AAAE.




The purpose of this organization chapter shall be as follows…


Section 1.         To encourage professionalism in the administration of airports through the acquisition of knowledge.


Section 2.         To establish and develop interchange of information and experience in the development, maintenance, and operations of airports with the national organization and with other student chapters.


Section 3.         To represent airports and the airport management profession and to cooperate with other on-campus organizations for the general benefit of aviation.


Section 4.         To establish both social and business relationships with people in the field of airport management and its allied professions.


Section 5.         To aid organizational members in furthering their careers and to prepare students to make effective contributions to the aviation industry through internships, seminars, airport tours, guest speakers, and other activities.


Section 6.         Said organization is organized exclusively for charitable and or educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.





Section 1.         Membership in the organization will not be denied to anyone on the basis of race, religion, national origin, ethnicity, color, age, gender, martial status, citizenship, sexual orientation, or disability. The prohibition on discrimination on the basis of gender does not apply to social fraternities or sororities, or to other university living groups (Title 5, California Code of Regulations, Section 41500).


Section 2.         Voting membership is restricted to matriculated, currently enrolled students and staff at San Jose State University


Section 3.         At least eighty percent (80%) of all members of the organization are matriculated, currently enrolled students at San Jose State University.


Section 4.         No member of this organization shall engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any fellow student or person attending this institution (California Education Code, Article 8, Sections 10851-10853).


Section 5.         The chapter shall be comprised of the following membership classes


Academic Member -    Any student enrolled at San Jose State University who is a national member of AAAE. They are eligible to run for elected offices, head working committees, and vote on official chapter business.


Local Member -           Any student or staff member enrolled at San Jose State University and is not a national member of AAAE. They may vote on official chapter business but they are not eligible to run for elected offices.


Other Member -           Members of the national organization of AAAE who do not qualify for academic member status. These members are ineligible to vote or hold office.


Faculty Member -         The organization must have a University advisor. This person must hold at least a bachelors degree and be employed as a faculty member or staff member by San Jose State University. The advisor shall be a non-voting member of the organization.


Section 6.         The Chapter Secretary shall maintain a current list of all members by classification.


Section 7.         Academic members in good standing are each entitled to one vote on chapter business.


Section 8.         Ten percent of the Chapter membership constitutes a quorum for the purpose of voting on official business requiring a quorum.


Section 9.         Any local or academic member who attends at least 65% of the scheduled functions throughout the semester and is classified as a member in good standing.






 Section 1.        Students participating in this student chapter as academic members are provided the same basic information and services as other members in AAAE. This student chapter will send a yearly report reaffirming our affiliation with AAAE and their regional chapters.





Section 1.         All officers of this organization must be matriculated, currently enrolled students at San Jose State University. The President and Treasurer of this organization must maintain a minimum overall 2.0 grade point average, must be enrolled in at least 6 units, and must be in good standing with San Jose State University during their term of office.


Section 2.         All officers and advisors of this organization are required to complete an Alcohol Education Training offered by Student Involvement.


Section 3.         Officers in this organization shall consist of a President, Vice President, and Secretary/Treasurer.


                        A. The President shall:

                                    - Preside over all meetings

- Have authorization to sign all legal documents, including monetary transactions

- Call special meetings

- Create committees

- Complete and submit a Student Chapter annual report to AAAE every year


B. The Vice President shall:

- Carry out the duties of the president in the absence of the President

- Coordinate the work of committees

- Act as a parliamentarian

- Carry out other duties as requested by the President



C. The Secretary/Treasurer shall:

                                    - Keep records, reports, and minutes of all meetings

                                    - Organize and maintain the organizational files and records

- Collect all money due to the organization and disperse money as needed.

- See that all financial obligations are met.

- Be in charge of membership files

- Keep accurate, up-to-date records of all organization’s financial transactions


Section 4.         Committees will be established by the President and duties and tasks will also be designated by the President.


Section 5.         The Committee heads shall not be on academic or disciplinary probation. No student shall serve on a committee while serving a school suspension. Committee heads shall be formed as needed by the appointed by the Executive Committee.


A. Executive Committee - Shall consist of each Chapter Officer   and committee chairperson. They shall perform their assigned officer duties, and any other duties assigned by the President.


B. Hospitality Committee - Responsible for welcoming guest speakers and assisting them with the acquisition of transportation and/or accommodations.  Also responsible for organizing any Chapter social activities.


C. Publicity Committee - Responsible for Chapter newsletter, submitting press releases and meeting notices to local media, and on-campus advertising of all Chapter activities.


D. Historical Committee - Maintain the history of Chapter activities with both print and photographic documentation.


E. Alumni-Tracking - Responsible for initiating and maintaining contacts with alumni associated with the Chapter and the airport profession.


F. Constitution Committee - Shall be convened once a year to review the constitution and Bylaws.


Section 6.        Any officer elected by the membership may be removed from office by a majority membership vote. Any member appointed as chairman of a working committee may be removed by a majority vote of the Executive Committee.





Section 1:  The organization must have a University advisor.  This person must hold at least a bachelors degree, be employed as a faculty or staff member by San Jose State University, and be a member of the national AAAE organization.  A Graduate Assistant/Intern may assume the advisor role if approved by the Student Involvement Staff.


Section 2:  The advisor shall be a non-voting member of the organization.


Section 3:  Duties and responsibilities of the advisor:

1.      Assist the chapter in fulfilling its mission and purpose

2.      Be knowledgeable of the chapter’s constitution and bylaws and assist the organization’s members in interpreting them

3.      Be knowledgeable of University policies and procedures regarding student organizations and ensure organization compliance to the best of their ability

4.      Be aware of the chapter’s activities

5.      Be aware of the chapter’s financial standing and all financial transactions using the organization’s funds

6.      Attend organization meetings


ARTICLE 7: Elections


Section 1.         Nominations shall be held on the next to the last meeting in the Spring semester. Elections shall be held at the last meeting of the Spring semester for officers serving the following year. If this time does not work for the members, a different time can be picked by a quorum.


Section 2.         One-half of the total Chapter membership shall constitute a quorum for elections.


Section 3.         Elections shall be by secret ballot. Installation of officers shall be at the last meeting of the spring semester.


Section 4.         For the purpose of normal elections, officers shall be elected by plurality vote. A plurality vote equates to one candidate obtaining more votes than any other candidate.


Section 5.         Should a vacancy occur in a position before the completion of the term in office, a special election can be scheduled for the next scheduled meeting. The same procedures for a normal election will apply for a special election.


Section 6.         Term of office for all officers shall be one year, with no limit on the number of terms served.


ARTICLE 8: Meetings


Section 1.         Meetings shall be held as often as deemed necessary by the organization’s officers and/or Executive Committee.


Section 2.         The organization’s officers can call special meetings.


Section 3.         One-half of the total Chapter membership shall constitute a quorum for meetings.


Section 4.        The types of meetings shall be:

A. Orientation Meeting - The first business meeting of the semester, held to inform new members about the Chapter and about AAAE. This meeting is open to all students, staff, faculty and guests.


B. Business Meeting - A meeting for the purpose of elections, announcements, voting on proposals, and other business. Usually includes a guest speaker or some type of presentation. This meeting is open to all Chapter members and prospective members.


C. Special Meeting - Special gatherings and events for the purpose of socializing and/or presenting guest speakers or VIPs in a more social environment.  These events are open to Chapter members in good standing.


D. Executive Meetings - A meeting of the Executive Committee for the purpose of carrying out operations of the Chapter. The meeting is confidential and open only to officers, committee chairpersons, and the advisor.


E. Committee Meetings - Conducted for the purpose of carrying out committee responsibilities. These meetings shall be held at the discretion of the chairperson.


Section 5.        Meetings shall be called to order and structured using Robert’s Rules.





Section 1.         The dues for each class of membership shall be in accordance with a

                        schedule of dues established and amended by a majority vote of the

                        entire Chapter membership.


Section 2.         Chapter dues shall be paid on a semester/annual basis before the

deadline established by the Executive Committee. Any member failing to pay dues by the established deadline shall forfeit membership in the Chapter and be dropped from the membership lists.


Section 3.         The dues for the organization will be set at $20/year.  These dues do not

                        cover membership costs associated with AAAE or SWAAAE.




Robert’s rules of order shall govern the conduct of all meetings and prevail over all cases not covered by the Bylaws.




Section 1.         Recommendations for amendments to the Bylaws of the Chapter may be submitted at any business meeting by any member of the chapter.


Section 2.         Any recommendation for amendments shall be submitted in writing to the membership at least fourteen (14) days before a vote can occur. The vote will be held at a meeting designated by the President.


Section 3.         To become effective, an amendment must be accepted by no less than one-half of the members present and voting.


Section 4.         Amendments will become effective immediately, following the results of the vote taken on the particular amendment.




Section 1.         No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.  No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other provision of this document, the organization shall not carry on any other purposes not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.




Section 1.         Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.  Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes.



Let it be known that the above bylaws and constitution of the American Association of Airport Executives – San Jose State University Chapter were approved unanimously on February 7, 2007.







Steven Crane